Application Instructions

Thank you for your interest in the Joint PhD in Educational Studies Program. The Joint PhD program is offered jointly through Brock University, Lakehead University, and the University of Windsor. The application process is described below. It is important that you review all information below carefully prior to proceeding with your application.

We are accepting applications for the 2018/2019 academic year. The application deadline is November 15, 2017.  

  • The online application process for the Joint PhD in Educational Studies Program is supported by Brock University through the Ontario Universities Application Centre. Therefore, the Brock Logo will appear on all webpages associated with the application process

Step 1: Register with the Ontario Universities Application Centre (OUAC)

  • Create a Brock University application account with OUAC
  • You will receive an OUAC Application ID number and password immediately
  • Bookmark the OUAC Application portal and record your Application ID number and password for future use
  • You will be forwarded to the OUAC application page

Step 2: Complete the OUAC Application

Select the program: “PhD in Educational Studies (Joint Program)”.

Complete the Program Details section:

  • Choose your Field of Study from the drop-down menu
  • The Expected Date of Enrollment is Spring 2018
  • Choose Full-time or Part-time status
  • Select your First Choice University (Campus) from Brock, Lakehead, or Windsor
  • Select your Second Choice University (Campus) from Brock, Lakehead, or Windsor
  • If you would like your application to be considered at a third partner university please inform the Secretariat by email at
  • Enter your potential academic supervisors for each university selected

Complete the application tabs:

  • Personal Information
  • Address Information
  • Academic Background
  • Test Scores
    • Not required for all applicants (see Step 5) 
  • Professional Background
  • Ignore this field: Referees
    • Your Referees must forward reference report and supporting letter directly to the Office of the Secretariat (see Step 3)

Submit the application fee:

  • A non-refundable application fee of $105.00 in Canadian funds is required
  • This fee is payable to the Ontario Universities Application Centre (OUAC) by Visa, MasterCard or internet banking
  • Applications will not be processed without the application fee

The OUAC will confirm, by email, receipt of payment within two (2) days.

You will receive a temporary Brock University ID (2 letters, 2 numbers, 2 letters) within five (5) business days of receipt of payment. This ID is valid for your application to the Joint PhD in Educational Studies program only. Successful applicants will be assigned a university specific ID upon acceptance to the program.

  • You will be provided with instructions about how to log into the Brock Portal to monitor the status of your application and documents.
  • The Office of the Secretariat will also email you confirmation of receipt of your OUAC Application and ensure that you understand the process for forwarding and/or uploading your required documents.

Step 3: Academic References

  • You must submit two references. 
  • For verification purposes submit the names of your referees to the Office of the Secretariat of the Joint PhD in Educational Studies program through the following email form.
  • In addition, it is your responsibility to provide your referees with the Referee Assessment Report, instructions for submitting their reference, as well as deadlines for submission.
    • Referees need to complete the Referee Assessment Report as well as write a Support Letter on your behalf.
  • References should be qualified academic scholars attesting to, and documenting, your potential for graduate level study and research.
  • Referees can submit via email ( or by mail to Office of the Secretariat:
    Joint PhD in Educational Studies Program
    Brock University, Faculty of Education
    1812 Sir Isaac Brock Way 
    ​St. Catharines, ON L2S 3A1
  • References are confidential and may be verified for authenticity

Step 4: Transcripts

  • Two official, original copies, of your academic transcripts and/or degree certificates from each post-secondary institution you have attended must be forwarded to the Office of the Secretariat:
    Joint PhD in Educational Studies Program
    Brock University, Faculty of Education
    1812 Sir Isaac Brock Way 
    St. Catharines, ON L2S 3A1
  • If the transcripts/degree certificates are not in English, a notarized translation must also be included with the original documents
  • Transcripts must show all courses, marks, grading scales and awarding of degree(s) (if applicable)
  • Transcripts will be verified for authenticity – misrepresentation, fraudulent or falsified documents are considered serious offences and will be dealt to the fullest extent possible

Step 5: Supporting Documents

Once you have received your temporary Brock ID you will be able to activate your Brock Portal account and upload the required documents. Please check out the instructions on How to Upload Documents page if you have any issues with uploading. The following documents need to be uploaded through your Brock Portal:

1) Research Plan 

  • It should be a two to three page description of your proposed area of research
  • It should discuss the topic that is of most interest to you in the context of the field of study and the literature and refer to relevant research methodologies
  • Please reiterate your intended field of study, potential supervisor, and the home universities you would like to consider your application.
  • Upload your Research Plan in the field called Statement of Intent

2) Academic CV

3) Proof of Research Competency

  • Evidence of research competence usually demonstrated by a Master’s thesis, those who have not completed a thesis must submit evidence of equivalent research capability

4) Proof of English Language Proficiency
** Students who completed their degree at a university where the primary language of instruction was not English must demonstrate proficiency in English

  1. A minimum score of 7.0 on the International English Language Testing System (IELTS), with no individual sub-category score less than 6.5
  2. A minimum score of 100 on the Internet Based Test (iBT) version of the Test of English as a Foreign Language (TOEFL), including a minimum score of 27 in the Written component and a minimum score of 27 in the Reading component.